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Suppliers: details and balance
A supplier is required on every purchase invoice, and their balance moves on its own with submitted invoices and payments.
How do I add a supplier in Pashkateb?
From Relations → Suppliers, click Create New. Only the name is required. Save, and the code is generated for you.
Where to find it
Relations → Suppliers, or /dashboard/suppliers.
Permissions: suppliers:view to see it, suppliers:add to create, suppliers:edit to change.
The form
| Field | Required? | Details |
|---|---|---|
| Supplier ID | — | Generated automatically, display only |
| Supplier Name | ✅ | The only required field |
| Arabic Name | No | Shown in the Arabic interface |
| Tax ID | No | For official documents |
| No | The system validates the format | |
| Phone | No | Contact number |
| Contact Person | No | The person you deal with there |
| Address | No | The supplier's address |
| Status | — | Active / Inactive |
The supplier balance
The current balance is what you owe this supplier. The system maintains it:
- Rises when you submit a purchase invoice with an outstanding amount.
- Falls when you record a payment allocated to their invoices.
- Falls when you submit a purchase return.
There is no credit limit for suppliers. Credit limits protect your money from customers; what you owe a supplier has no ceiling in the system.
Suppliers created automatically
Like customers, some suppliers are created automatically when you pull data from an external integration. They appear in the same list and you can fill in their details afterwards.
Following your suppliers
| Report | What it shows |
|---|---|
| Top Suppliers | Who you buy the most from |
| Supplier Payment Ledger | Every invoice and payment for one supplier |
| Most Purchased Items | What you buy the most of |
Disable rather than delete
A disabled supplier disappears from the pickers while their history stays in your reports. That is safer than deleting.
Frequently Asked Questions
How does a supplier balance move?
It rises when you submit a purchase invoice with an outstanding amount, and falls when you record a payment allocated to their invoices. It works exactly like a customer balance but in the opposite direction — this is what you owe.
Is there a credit limit for suppliers?
No. Credit limits exist for customers only, because they protect your money. With suppliers the system will not stop you submitting an invoice regardless of your balance with them.
Is the name really the only required field?
Yes. Supplier name is the only required field. Everything else is optional, though phone and tax ID are useful for matching and for documents.
What if I stop dealing with a supplier?
Disable them rather than deleting. They disappear from the pickers on new invoices, while their invoice and payment history stays in your reports.
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