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Supplier Payment Ledger report
A supplier statement. Tells you what you owe each of them and when to pay.
What is this report?
A supplier statement: their invoices and your payments side by side, so you know what you owe.
Where to find it
Reports → Financial Reports → Supplier Payment Ledger, or /dashboard/reports/supplier-payment-ledger.
Permission: reports:supplier_payment_ledger.
Cash planning
This is its greatest practical value.
Open the report across your suppliers at month end and find out:
- How much do you owe in total?
- Who is due first?
- Does your cash cover it, or do you need to arrange something?
What you owe suppliers plus what customers owe you is your cash picture. Open this report alongside the Customer Payment Ledger to see both sides.
Before you pay
Check the amount here first. Your supplier may have an invoice you do not, or you may have recorded a payment they have not.
A supplier says a different amount?
Export the report and compare it against their statement line by line. Common differences:
| The difference | The cause |
|---|---|
| An invoice they have and you do not | You never recorded it, or it is still a draft |
| An invoice you have and they do not | A return they have not recorded |
| A payment you have and they do not | Recorded unallocated, or it never reached them |
| Different amounts | An agreed discount not recorded |
Read it with Top Suppliers
Top Suppliers tells you who you buy the most from. This tells you who you owe the most to.
A supplier you buy heavily from and owe heavily to is the relationship that needs the most attention — both in negotiation and in paying on time.
A routine
Open it at each month end to plan next month's payments, and before any negotiation over payment terms.
Frequently Asked Questions
How do I see what I owe a supplier?
Filter on the supplier and click Apply. You will see their invoices, your payments and the outstanding balance. The Suppliers screen also shows each one's current balance — sort by it descending to see the largest.
When should I use it?
Before paying a supplier to confirm the amount, before negotiating payment terms, and at month end for cash planning.
A supplier says I owe a different amount
Export the report and compare it against their statement line by line. Common differences: an invoice still a draft on your side, a payment recorded without allocation, or a return they have not recorded.
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