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Outcomes: recording money going out
For recording any money going out without a purchase invoice — salaries, running costs and refunds.
What is the Outcomes screen?
For recording money leaving your company that has no purchase invoice: salaries, running costs and refunds.
Where to find it
Finance → Outcomes, or /dashboard/outcomes.
The expense types
| Type | Suits |
|---|---|
| Purchase | Buying something with no invoice in the system |
| Sales return | Money refunded to a customer |
| Expenses | Rent, electricity, transport, marketing |
| Salaries | Staff wages |
Salaries has its own type because it recurs monthly and is a large share of most companies' costs — separating it makes cost analysis much clearer.
Payment methods
Cash · Bank transfer · Cheque · Credit card.
Choose correctly. In a few months you will want to filter on payment method and see how much went out in cash versus through the bank.
The form
| Field | Required? | Details |
|---|---|---|
| Expense type | ✅ | One of the four above |
| Amount | ✅ | The amount paid |
| Payment method | ✅ | Cash · Transfer · Cheque · Card |
| Payment date | ✅ | The day the money went out |
| Expense category | No | A finer classification within the type |
| Supplier | No | If the expense went to a supplier |
| Customer | No | For a sales return |
| Purchase invoice | No | Linking to an existing invoice |
| Bank reference | No | The transaction reference |
| Cheque number | No | If paid by cheque |
| Description | No | What this is |
| Notes | No | Any further detail |
Three screens for money going out
Pashkateb has three ways to record money leaving. The difference matters:
| Screen | When | What it does |
|---|---|---|
| Payment Entries | Settling a purchase invoice | Updates the invoice and supplier balance, posts an entry |
| Expenses Payment | A simple expense with two accounts | Posts a direct accounting entry |
| Outcomes | Operational recording with detail | Records the movement with its detail |
The simple rule: if there is a purchase invoice in the system, use Payment Entries. If not, use one of the other two.
Expense category
A free text field below the type, letting you go finer:
Type: Expenses
Category: Utilities
Keep your categories consistent. Writing "electricity" once, "Electricity" another time and "electric bill" a third means your reports will not group them together.
Tips
- Record as you go. Small expenses that get postponed disappear, and at month end you find a cash difference you cannot explain.
- Record salaries the same way every month — same type, same category — so month-on-month comparison works.
- Review the expenses report monthly and compare it with the previous month.
Frequently Asked Questions
What expense types are available?
Four: purchase, sales return, expenses, and salaries. Salaries has its own type because it recurs monthly and makes up a large share of most companies' costs.
How does this differ from the Expenses Payment screen?
Expenses Payment posts a direct accounting entry into the general ledger by picking two accounts. The Outcomes screen records more operational detail — expense type, category, supplier and cheque number.
Should I use this or the Payment Entries screen?
If you are settling a purchase invoice with a supplier, use Payment Entries — that updates the invoice and the supplier balance. Outcomes is for money going out with no invoice in the system.
What payment methods are available?
Cash, bank transfer, cheque and credit card. Choose correctly so you can filter on it later and review your spending by method.
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